Office Manager / HR Administrator

Neptunus is an international specialist in the design, manufacture, and rental of high-quality temporary structures for events and temporary buildings for business and education. We are pleased to announce that we are looking to expand our team and have the following vacancy based at our UK office in Swan Valley, Northampton.

We are looking for an enthusiastic

Office Manager/HR Admin

Parttime (25hours) | Northampton, UK

Job description

As Office & HR Administrator, you will have a varied role at our Northampton office. You will support our Managing Director administratively and monitor the day-to-day running of our office. You will manage stocks of stationary, printing, office and kitchen supplies, and up keep of hardware including desks, computers, telephone systems and maintenance of IT asset records.

You will communicate with colleagues in the UK and the Netherlands. You will register leave and sick days and coordinate paperwork for current and new employees and report back to our head office in Kessel.

Your Responsibilities:

• Assistance and administration work for the Managing Director as required.
• Developing and managing administrative systems and the condition of the office and arrange cleaning, repairs/replacements and records.
• Ordering and maintaining appropriate levels of stock for stationery, printing, office and kitchen supplies.
• Upkeep of hardware including desks, computers, telephone systems etc and maintenance of IT asset records.
• Accurate records for sickness days and liaison with Head Office. Providing sickness forms to HR Kessel / payroll Kessel for office staff, warehouse and site crew..
• Maintaining and issuing paperwork for new employees, personnel records and contracts of employment, renewal contracts etc. Updating HR in The Netherlands with accurate records and changes..
• Answer front door and greet visitors in reception as and when required and cover absence cover for Receptionist during holiday or absence.
• You give administrative support to our SHEQ Manager.
• Point of contact internally and externally for occupational health.
• Responsible for maintenance and upkeep of employee of training records.
• Other duties may be included from time to time.

About Neptunus

Neptunus is a well-established family-owned company, and that is reflected in our culture. Short lines of communication and a customer-oriented organization are important to us. At Neptunus, we strive to create a healthy working environment where motivation, professionalism, customer-friendliness, and innovation are key. We see ourselves as one big Neptunus family. That is why we take good care of our employees with:

• A good package of primary and secondary employment conditions.
• An active social committee: We love a good party.
• Plenty of opportunities to develop yourself and grow internally.
• An excellent pension scheme.