Project Coordinator Events UK (Internal Sales)
About us
Neptunus is one of the leading specialists in event structures and temporary buildings. We deliver spectacular projects ranging from international trade shows and renowned art fairs such as Frieze London to world-famous sporting events including Royal Ascot, LTA London, and the Formula 1 British Grand Prix at Silverstone.
In addition, we work closely with our clients to develop impressive temporary solutions such as sports halls, staff restaurants, retail facilities, and even complete supermarkets.
Are you an energetic and driven organiser who thrives in a fast-paced environment? Would you like to join a company that pushes boundaries and sets the standard worldwide? Then we’d love to hear from you.
Your role
As a Project Coordinator (Internal Sales), you will be a key link between clients, Sales, R&D, Logistics, and Operations. Together with the Sales Manager, you will ensure that projects across the UK run smoothly, from the initial enquiry through to successful delivery.
Using your strong organisational skills and excellent communication abilities, you will play an important role in delivering outstanding projects while ensuring client satisfaction and supporting our operational teams.
You will take ownership of planning, coordination, communication, and project progress, ensuring that every stage of the process is managed efficiently. Working alongside your colleagues, you will contribute to a wide variety of exciting projects within the events industry.
At Neptunus, you will become part of a family-oriented company culture with international colleagues, short communication lines, close collaboration, and a strong team spirit.
Key responsibilities
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Prepare and follow up quotations and support the sales process
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Coordinate project planning, documentation and administration
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Maintain communication with clients, suppliers, subcontractors and internal departments
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Translate client requirements into technical project specifications
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Work with Logistics, Planning and Operations to prepare projects
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Manage project records, enquiries and documentation in D365 and SharePoint
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Support project meetings and communicate progress, updates and changes to stakeholders
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Monitor project progress, key deadlines and contract milestones
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Check project-related invoices and provide administrative support
Key skills and profile
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Strong organisational skills and attention to detail
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Excellent communication and stakeholder management skills
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Proactive, solution-oriented and team-oriented mindset
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Good knowledge of Microsoft Office 365, SharePoint and ERP systems
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Bachelor's degree or equivalent experience in a relevant field
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Affinity with project-based environments and the events industry
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Willingness to support colleagues and work collaboratively across teams
What we offer
At Neptunus, you’ll join an ambitious international team and work on high-profile projects within a dynamic industry. We offer plenty of opportunities to develop your skills and make a real impact within the organisation.
- A varied and challenging role within a creative and dynamic industry
- Competitive salary of £30,000-£36,000.00 per year and an attractive benefits package
- The opportunity to work with a motivated and ambitious team
- An environment where your ideas are valued and where you can make a real impact
- Career development opportunities within an internationally operating organisation
Did we get your attention?
Ready for a dynamic role in the events industry and keen to contribute to high-profile projects across the UK? Get in touch via jobs@neptunus.co.uk or 01604 593 820.
